Starting your Student Tour: Frequently Asked Questions

Beginning to plan a student tour can feel overwhelming– from building the perfect itinerary to making sure every student is safe and engaged, there are a lot of details to consider. That’s why we’ve put together this guide– so educators, coordinators, and chaperones know where to start. Below, you’ll find answers to some of the most common questions about our student tours.

What is included in the package?

Tour packages typically include transportation, lodging, and admission to museums and attractions. Meals can also be added and customized based on your group’s needs.

How much input do I have in the itinerary?

We will provide a recommended itinerary for our popular destinations, and you’ll have the flexibility to adjust it—adding, removing, or swapping activities to best suit your class. We’ll make sure you experience all the must-see sites, while you let us know which add-ons would make the trip even more exciting and relevant for your students.

Do you provide a tour manager?

Student groups have the option to include a trained, experienced tour manager who will accompany you for the entire duration of your tour. Your tour manager will travel with your group– whether by motorcoach or flight– to provide support, coordination, and a seamless experience from

start to finish.

What is the difference between a tour manager and a tour guide?

Your tour manager is a dedicated Corporate Travel employee who oversees every detail of your trip and accompanies your group from start to finish. In addition, we partner with local tour guides at each destination– experts with specialized knowledge of historical sites, museums, and attractions– so your students gain the richest possible learning experience.

Are meals included?

Yes, we can include some or all of your meals as part of the tour. Our team customizes dining options to fit the unique needs of your school. Depending on the itinerary, meals may be provided through a food hall with a set cash allowance, or integrated into the experience itself– such as a themed dinner at Medieval Times.

What safety protocols do you have in place for students?

We provide dedicated overnight security at each hotel to ensure peace of mind throughout your stay. As a member of the American Bus Association, we guarantee that our drivers are highly qualified and that every motorcoach is equipped to transport students safely and comfortably. Our team is always within reach– we provide a 24-hour emergency phone line so students and chaperones can contact us at any time.

When should I Start Planning my Student Tour?

The best time to start is now! With back-to-school season in full swing, educators are already reserving spots and booking experiences for their students. Planning early helps ensure your group secures admission to popular museums and attractions– and gives you plenty of time to customize your itinerary for the best learning experience possible.

How are schedules managed to keep groups on time?

Your tour manager operates the daily schedule, ensuring that transportation, meals, and activities run smoothly and on time. They handle logistics behind the scenes so that students and chaperones can focus on enjoying the experience.

Can fundraising money be applied to student accounts?

Yes. Our relationship managers can assist your group by providing suggestions and fundraising tips to help raise money for student accounts. 

How do you handle last-minute changes?

Should any unexpected changes arise (such as weather, closures, or travel delays) your tour manager will handle it efficiently while on the road and adjust the itinerary as needed. 

There’s a lot to think about before start planning your trip, and we’re here to make sure you feel fully prepared every step of the way. Student tours are a powerful way to bring classroom learning to life, and the planning process should be just as exciting as the trip itself.

Click “Start Planning” at the top of this page to begin creating your one-of-a-kind student tour experience!